So it’s that time again—time to plan your team’s annual meeting.

With so many meeting venues in London and the UK as a whole, you might very well find yourself overwhelmed by the prospects. After all, you want the meeting to be beneficial for everyone involved.

Where do you start, and what should you look for?

Below, we’ve outlined a rough checklist for you to use when looking at meeting venues in the UK. Check it out to maximize your next team meeting.

Meeting Room and Venue Checklist

Make sure that the meeting rooms and venues you’re looking at have the following equipment and items.

Room Equipment

• Large conference table
• Table chairs
• Extra chairs (just in-case)
• Room darkening shades
• Extra extension cords

Food and Drink

• Coffee and coffee supplies
• Hot water
• An assortment of tea
• Cups
• Glasses
• Soda
• Water bottles
• Stirs and spoons
• Snacks like popcorn, candy, and cookies

Optional Equipment

• Laser pointer
• Podium
• Slide projector
• Camcorder
• Overhead projector
• Conference phone

What to Keep in Mind

On your hunt for the perfect meeting rooms in the UK, remember that your needs and the offerings of the venue could differ greatly.

Don’t assume that every venue will have the items we’ve listed above. Instead, ask questions first. This prevents you from getting caught in the chaos of finding last minute supplies or touring the venue the day before your meeting.

The last thing you want is to invite your entire office to a meeting venue that can’t hold the attendees or doesn’t fit the needs of your team. Preparation is key. The above checklist should be used as a basis for your planning process, but don’t forget to customize it for your team.

With the right amount of planning, you can certainly find the ideal meeting venue in London for your team quickly and easily.